AP Specialist

Syracuse, NY

This is an in-office position that requires a daily presence in a corporate office environment located in Syracuse, NY. The responsibility of the AP Specialist is to monitor the Accounts Payable and Cash Processing to ensure prompt payment and appropriate cash management.

Essential Duties and Responsibilities


  • Responsible for Accounts Payable Processing
    • Process AP invoices through Avid and Yardi systems as needed
    • Facilitate appropriate uploading of invoices into Avid system
    • Managing the collection of invoices for those properties that need approval/funding
    • Work with Property Accountants to void and reissue payables as needed
    • Work with field teams on AP questions
  • Bank Reconciliation
    • Perform month end bank reconciliations
    • Prepare weekly cash tie outs for cash receipts
    • Work with Office Coordinator to ensure that cash receipts are entered and proper
  • SMG/SREG Invoices
    • Process Spinoso invoices in Yardi
    • Prepare payroll workpaper
  • Assist with special projects as needed

Provide superior client service

  • Positively and proactively collaborate with everyone in the Company in any way needed to further the leasing and marketing of mall properties to achieve, sell and provide world-class service to all our constituents
  • Maintain Client confidence and protect operations by keeping proprietary information confidential
  • Perform other duties as required

Qualification Requirements


Education and/or Experience

  • Associates Degree or two years related office environment experience
  • Knowledge of Microsoft Office, primarily Excel and Word (required)


  • Telephone Skills
  • Verbal Communication
  • Microsoft Office Skills
  • Listening
  • Professionalism
  • Customer Focus
  • Organization
  • Informing Others
  • Handles Pressure
  • Supply Management
  • Able to manage multiple projects and priorities
  • Able to manage time effectively
  • Written Communication
  • Detail Oriented

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Use of computer screens and keyboards
  • Manual dexterity sufficient for constant use of a keyboard, mouse and telephone/radio
  • Ability to operate office equipment, including a copier, fax machine, postage machine, etc.
  • Ability to lift 20 pounds
  • Speech and hearing sufficient for regular communications on the phone, radio or face-to-face
  • Vision sufficient for reading work-related documents on a monitor or in paper format
  • Sufficient sense of smell to detect dangerous odors
  • Ability to walk, bend, stoop, climb, and reach in the course of normal office functions
  • Ability to sit and stand for long periods of time

This job description is not all inclusive.  Other duties and responsibilities may be required.  In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position. Equal Opportunity Employer.

Apply for the AP Specialist – Syracuse, NY opportunity

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